---
title: "View, Filter, & Export Responses"
description: "## Video Guide [![How to View, Filter, and Export Assessment Responses in Agolix](https://agolix.com/wp-content/uploads/2025/02/How-to-View-Filter-and-Export-Assessment-Responses-in-Agolix3.jpg)](https://vimeo.com/1188249405) [How to View, Filter, and Export Assessment Responses](https://vimeo.com/1188249405) (Video link opens in a new browser tab) ## Viewing Responses Once your respondents have completed your assessment, you…"
url: "https://agolix.com/user-guide/view-filter-export-responses/"
updated: "2026-06-04"
category: Review Responses
---

# View, Filter, & Export Responses

## Video Guide

[![How to View, Filter, and Export Assessment Responses in Agolix](https://agolix.com/wp-content/uploads/2025/02/How-to-View-Filter-and-Export-Assessment-Responses-in-Agolix3.jpg)](https://vimeo.com/1188249405)

[How to View, Filter, and Export Assessment Responses](https://vimeo.com/1188249405)
(Video link opens in a new browser tab)

## Viewing Responses

Once your respondents have completed your assessment, you can **view and export their responses** from your **[Agolix](https://www.agolix.com)** account.

Select the **“Responses”** link in the menu underneath your assessment.  When you click on this link, it will take you to a list of all the people who have completed your assessment.

![View Assessment Responses](https://agolix.com/wp-content/uploads/2022/12/View-Assessment-Responses-1024x158.png)

You can also select **“View Responses”** from the **“Actions**” menu in your assessment editor to see all the responses to your assessment.

![View Assessment Responses from action menu](https://agolix.com/wp-content/uploads/2022/12/View-Assessment-Responses-from-action-menu-1-1024x412.png)

## Filtering Responses

On this page, you’ll see the list of the people who have completed your assessment.

On the right side of the responses page, click the "Filter" button.

![Responses page with Filter button](https://agolix.com/wp-content/uploads/2022/12/agolix-responses-pg-1100x361.png)

You can filter by start and end date, by a respondent's name (or email address), and by group name (see **[Tagging Results by Respondent Groups](https://agolix.com/user-guide/tag-responses-by-group/)** for more details)

![Responses filter dialog](https://agolix.com/wp-content/uploads/2022/12/agolix-filter-responses-1100x452.png)

## List of Respondents

Below and to the right of the filter fields, you can see how many times your assessment has been taken.

![Responses page showing number of responses](https://agolix.com/wp-content/uploads/2022/12/number-of-responses-1100x361.png)

The list on this page shows your respondents’ names and email addresses, the date they took it, and the score they received. It also shows the group name (if one was specified when sharing your assessment URL from the **“[Share Assessment](https://agolix.com/user-guide/share-your-assessment/)“** page).

## Bulk-Updating Group Tags

If you need to change the group tag assignment for many responses at once, you can select **“Update Groups”** from the Actions menu to replace one group name with another.

If you haven’t filtered your responses by group, this will assign a group name to all responses that don’t currently have one.

![Update groups menu item](https://agolix.com/wp-content/uploads/2022/12/update-groups-1100x334.png)

First, select the existing group by clicking the Filter button and selecting one group. Then click **“Actions -> Update Groups,”** and you’ll be able to update the group for all the filtered responses.

## Respondent Menu Options

When you mouse over each name in this list, you’ll see a menu of options appear.

### Viewing and Editing Response Details

The first option is **“Details.”** 

![Assessment Response Details](https://agolix.com/wp-content/uploads/2022/12/Assessment-Response-Details-1024x110.png)

When you click on the **“Details”** link, it will again show your respondent’s name (if you collected it on your respondent registration page) along with their email address.

You’ll also see the date and time when they took your assessment and how long they took to complete it in hours, minutes, and seconds.

Their score is also shown here, as their answers to each question.  The specific point values that they scored on each question are also shown.

![Viewing and Editing Response Details](https://agolix.com/wp-content/uploads/2022/12/View-Assessment-Response-Details-1024x424.png)

#### Update Respondent Contact Info

By clicking “Update Contact Info,” you can edit the respondent’s contact details, including the respondent's name, email address, and group tag. Click the **"Save"** button to save your changes.

![Edit Assessment Response Details](https://agolix.com/wp-content/uploads/2022/12/Edit-Assessment-Response-Details-1024x275.png)

Select **“View Responses”** in the **"Actions"** menu to return to the **“Responses”** page.

### Filter by Respondent

To the right of the **“Details”** link is the Filter by Respondent menu option.

![Filter by Assessment Respondent](https://agolix.com/wp-content/uploads/2022/12/Filter-by-Assessment-Respondent-1024x104.png)

Clicking this link will filter your list of respondents so that only the person matching that name and email address will be shown.

This is useful when a person has completed your assessment multiple times, and you want to see how their results have changed over time.

### Resend Respondent’s Results

Next in the responses menu is the option to resend a respondent’s results via email.

![Resend Assessment Results](https://agolix.com/wp-content/uploads/2022/12/Resend-Assessment-Results-1024x97.png)

### View Respondent’s PDF Report

If a PDF report was generated for the respondent of this assessment, you could view their PDF report here by clicking on the **“Report”** link.

![View Respondents's PDF Report](https://agolix.com/wp-content/uploads/2022/12/View-Respondentss-PDF-Report-1024x105.png)

### Delete a Respondent’s Results

Finally, we also have the option to delete a respondent’s results.

![Delete Assessment Response](https://agolix.com/wp-content/uploads/2022/12/Delete-Assessment-Response-1024x103.png)

To prevent the accidental deletion of results, you will need to click the **“Delete”** button twice to delete a respondent’s results.

## Exporting Responses

You can export your responses in a CSV format from the top of the actions menu on this page.

![Export Assessment Responses](https://agolix.com/wp-content/uploads/2022/12/Export-Assessment-Responses-1024x315.png)

**NOTE:**Only the responses that match your filters will be exported if any filters are set.

 

A popup window will appear on your screen when this option is selected.

As the message in this window explains, the responses matching the filters you set will be delivered by email to the account holder’s email address once you click the **“Export”** button.

### Specify Email Address(es) for Export Delivery

If you wish to also send these responses to other email addresses, you may enter those addresses on the line below.

![Specify Email Address(es) for Export Delivery](https://agolix.com/wp-content/uploads/2023/09/Export-Responses-UG-3.png)

**Note:**Please keep in mind your privacy policies and ensure that the email addresses are entered correctly when using this feature.

### Export Notification Message

After you click the **“Export”** button, a message will show at the top of your screen to inform you that your responses are on their way.

![Export Notification Message](https://agolix.com/wp-content/uploads/2022/12/Response-Export-Notification-Message-1024x259.png)

### Download Exported Responses

When your export is complete, you will email the account holder (and the other email recipients you specified). The message includes a button to download your results to your computer.

Open this file in your preferred spreadsheet program and analyze your respondents’ results as desired.

 

Please review the rest of the **[Reference Guide](https://agolix.com/user-guide/)** to learn more about our software.

Thank you for choosing **Agolix**!